Insatsu Chosa® has the knowledge and experience necessary to accurately give your organisation total 'cost visibility' and provide a process to realise savings.

Widespread apathy towards print and output management could be costing UK organisations millions of pounds a year. These tasks are regarded by many as 'unglamorous and less than critical'.

Insatsu Chosa® has the knowledge and experience necessary to accurately determine those costs, give your organisation total 'cost visibility' and provide a process to realise savings. The majority of IT directors surveyed (81%) said that they did not regard print and output management as 'an important strategic concern'. Meanwhile, almost half (47%) admitted to not having an up-to-date strategy for output management.

Most businesses today have evolved a printer strategy based on individual need, with little regard for the total cost of printing across the entire organisation. By conducting an in-depth physical on-site audit - rather than via the utilisation of analysis software alone - whilst incorporating one-to-one discussions with users as necessary and taking into account individual site logistics, Insatsu Chosa® can help you realise a more effective strategy, allowing for improvements in lower running costs and less wastage.

Costs are increasing, control is decreasing - and the trends are set to continue...

Despite the continued (and erroneous) perception that the arrival of the paperless office is imminent, printing has increased by 20% in the last year due to the rise in use of the Internet, according to the Financial Times, while analysts predict this trend to carry on at a rate of 20% per annum. With the Internet becoming a standard business tool for many organisations, who prints what from it, to which printer and in what volumes is an area within which Insatsu Chosa® can help you regain control.

HP, as a typical example, states that 60% of all IT helpdesk calls are printer related. By determining the true size and use of your printer fleet, Insatsu Chosa® can help you recognise those devices which are either overworked or under-utilised. We can recommend the corrective action necessary and reduce pressure on IT Helpdesk staff so as to allow IT to focus on more strategic matters.

What next?

Research suggests that organisations could reduce document output costs by 10% to 30% merely by 'rightsizing' the number of faxes, printers, scanners and copiers in use. By examining your organisation's usage of printers, copiers and fax devices and assessing the running cost of each individual device, Insatsu Chosa® can help you determine those which you need - and those which you don't. Additionally, even expensive outsourced printing can be effectively addressed, reducing your overheads further still.